Procurement
Purchase Receipts in ERPNext
Ensure accurate goods tracking, validate supplier deliveries, and maintain seamless inventory updates with ERPNext Purchase Receipts.
Goods Acknowledgement
Record the receipt of goods or materials from suppliers and update your stock in real-time with zero manual errors.
Quality Inspection
Link inspection reports to receipts and ensure only verified goods enter your inventory, reducing returns and rejections.
Supplier Reference
Capture supplier invoice numbers, challans, or delivery notes, ensuring complete traceability and transparency in transactions.
Stock Ledger Integration
Every purchase receipt automatically updates your stock ledger, valuation, and warehouse balances without manual effort.
Why Businesses Rely on Purchase Receipts in ERPNext?
With ERPNext, purchase receipts go beyond just acknowledging goods. They integrate with purchase invoices, stock management, accounts payable, and supplier records — giving you complete control over the procurement cycle.
Reduce disputes, improve supplier relationships, and maintain accurate inventory levels — all from a single streamlined system.
How purchase receipts fit into buying
Purchase order
The order is approved and sent to the supplier.
Goods arrive
The store creates a purchase receipt from the purchase order and checks the quantity received.
Inspection
If the item needs inspection, accepted and rejected quantities are recorded separately.
Bill
Accounts create the purchase invoice from the receipt, so quantity and rate match the goods received.
Frequently asked questions
Can we receive a purchase order in parts?
Yes. You can create several purchase receipts against one order. ERPNext shows the pending quantity on the order.
Can we add freight or customs to the cost?
Yes. A landed cost voucher spreads freight, customs and other charges over the items received, so the stock value is correct.
What happens to rejected goods?
Rejected quantity goes to a separate rejected warehouse. You can return it to the supplier with a purchase return.
Related topics
Get control of your receiving process
We can help you set up purchase receipts and inspection for your stores team.
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