Industries
ERPNext for the Logistics Industry
For transport operators, freight forwarders and courier businesses that want trip-wise profit, timely billing and a clean fleet record.
Book a DemoSee the profit on every trip
In logistics, money is made or lost one trip at a time. Fuel, tolls, driver advances and repairs all add up, and if they are not recorded against the right trip, you do not know which routes and customers actually pay.
ERPNext records vehicles, drivers, trips and expenses in one place. Each trip can carry its own costs and revenue, and billing happens from the same record. Documents like lorry receipts are added as a customisation where needed.
Common problems we see
- Trip expenses and driver advances not linked to trips
- Late or missed billing after delivery
- Vehicle documents, insurance and service dates tracked in Excel
- No clear profit by route, vehicle or customer
- Fuel use not compared against distance
How ERPNext helps logistics businesses
Standard ERPNext features, set up for the way your industry works.
Trips and deliveries
Plan trips with vehicle, driver and stops. Record dispatch and delivery status for each consignment.
Vehicle and driver records
Keep registration, insurance, permit and licence details with renewal reminders.
Fuel and maintenance logs
Log fuel fills, odometer readings and service work for each vehicle. Compare fuel use against distance travelled.
Trip-wise costing
Use cost centres or projects to collect fuel, toll, driver and repair costs against each trip, route or vehicle.
Customer billing
Raise invoices per trip, per weight or per contract rate, with GST and e-invoicing built in.
Driver advances
Record cash advances to drivers and settle them against trip expenses with proper approvals.
Modules we usually set up
Read more about the ERPNext modules that matter most here.
How we implement ERPNext
Understand your process
We meet your team and map how orders, stock and money move today.
Set up and customise
We configure ERPNext and add the fields, reports and rules your industry needs.
Move data and train
We import masters and opening balances, often from Tally or Excel, and train each team.
Go live and support
We stay with you through the first month-end and offer support plans after that.
Frequently asked questions
Does ERPNext have a lorry receipt (LR) format?
Standard ERPNext does not have an LR document. We add one as a customisation, with your own fields and print format.
Can we see profit for each vehicle?
Yes. When costs and revenue are booked against a vehicle's cost centre, you can run a profit and loss report for each vehicle.
Can drivers update trip status from a phone?
ERPNext works in a mobile browser. We can also build a simple mobile app for drivers if you need one.
Talk to us about ERPNext for Logistics
Tell us how your business works today. We will show you how it would run in ERPNext.
Book a Demo
