ERPNext Services · Kenya
ERPNext Service Provider in Nairobi
ERPNext set up for Kenya, with KRA eTIMS, VAT withholding, M-Pesa and Kenyan payroll, for businesses in Nairobi and across the country.
Book a Free ConsultationERPNext built for Kenyan compliance
Nairobi is East Africa's main commercial hub, with distributors, importers, manufacturers, property firms and service companies serving Kenya and neighbouring markets from Industrial Area, Mombasa Road, Westlands, Ruaraka and Athi River.
Running a business in Kenya means KRA eTIMS invoices, VAT withholding, M-Pesa collections and monthly PAYE, SHIF, NSSF and Housing Levy returns. We set up ERPNext to handle all of these, so your team is not re-keying data into iTax or reconciling spreadsheets at month-end.
ERPNext has no per-user licence fees and works in KES, USD and other currencies. We run Kenyan projects remotely from India, with working hours that overlap with East Africa Time, and plan visits when a project needs them.
What Kenyan businesses usually ask us for
- KRA eTIMS and TIMS integration for compliant tax invoices
- VAT withholding on sales and purchases, with certificate reconciliation
- M-Pesa payments and collections posted straight to ERPNext
- Kenyan payroll with PAYE, SHIF, NSSF and Housing Levy returns
- Property management: leases, tenants, rent invoicing and collections
- Multi-currency accounts and landed cost on imported goods
Built for Kenya
The Kenya-specific features we set up on top of standard ERPNext.
KRA eTIMS and TIMS integration
Sales invoices and credit notes are sent to KRA from ERPNext, and the control unit number, invoice number and QR code are printed on the invoice. Works with eTIMS (OSCU and VSCU) and with TIMS devices.
VAT withholding
Withholding VAT is calculated on sales and purchase invoices where it applies. Amounts withheld by customers and by your business are tracked against each invoice.
Withholding reconciliation tool
Match withholding certificates from iTax against open invoices in ERPNext, clear the balances in bulk and see which customers still owe you a certificate.
M-Pesa integration
Collect payments through M-Pesa STK Push, Paybill and Till numbers. Confirmed payments are recorded as payment entries and matched to invoices automatically.
Property management system
Manage properties, units, tenants and leases. Rent and service charge invoices are raised on schedule, with deposits, arrears and tenant statements tracked in one place.
Kenyan payroll and statutory returns
Payroll with PAYE, personal relief, SHIF, NSSF and the Affordable Housing Levy. Generate the return files for iTax and the SHIF and NSSF portals, plus P9 forms and payslips.
Our ERPNext services in Nairobi
One team for setup, development, data migration and support.
Industries we work with in Nairobi
ERPNext set up for the way each industry actually works. See all industries.
How an ERPNext project in Nairobi runs
Discovery call
A video call to understand your business, current software and the problems you want solved.
Process study
Department-wise sessions, remote or on a planned visit, ending in a written scope and timeline.
Setup and data
We configure ERPNext on a test site and import your masters and opening balances.
Training and go-live
Role-wise training, a trial run with real transactions, then the switch to ERPNext.
Support
We stay close through the first month-end, then move you to a support plan.
Areas we serve
We also work with clients in Tanzania, Uganda and other East African markets.
ERPNext in Nairobi: frequently asked questions
Can ERPNext be used in Kenya?
Yes. ERPNext is used by businesses around the world. We set up Kenyan VAT, the chart of accounts, multi-currency accounting and invoice formats to suit local requirements.
Can ERPNext connect with KRA eTIMS?
Yes. We integrate ERPNext with KRA eTIMS and with TIMS devices, so every sales invoice and credit note is sent to KRA and printed with the details and QR code KRA requires.
Does ERPNext handle VAT withholding in Kenya?
Yes. Withholding VAT is applied on invoices where it applies, and our withholding reconciliation tool matches iTax certificates against open invoices so balances clear correctly.
Can ERPNext run Kenyan payroll?
Yes. We set up payroll with PAYE, SHIF, NSSF and the Housing Levy, and generate the monthly return files, P9 forms and payslips.
Can customers pay through M-Pesa?
Yes. With the M-Pesa integration, customers pay by STK Push, Paybill or Till, and the payments are recorded in ERPNext and matched to their invoices.
How do you support clients in Kenya from India?
Most work is done over video calls and remote access. India is two and a half hours ahead of Kenya, so our working day overlaps with yours. We plan site visits for larger projects.
How much does an ERPNext implementation cost?
ERPNext has no licence fees. You pay for implementation, customisation and hosting. We send a fixed scope and quote after a short discovery call.
Other locations we serve
Planning ERPNext for your business in Nairobi?
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