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Streamline Procurement with Request for Quotation (RFQ)

Discover how ERPNext helps businesses simplify the procurement process by creating, sending, and managing RFQs efficiently with suppliers.

Get Procurement Help

RFQs in ERPNext make supplier communication, comparison, and decision-making effortless.

What is a Request for Quotation?

A Request for Quotation (RFQ) in ERPNext is a formal document sent to suppliers to request pricing, delivery terms, and other details for required goods or services. It helps businesses evaluate multiple suppliers and choose the best option for procurement.

ERPNext RFQ Example

Key Features of RFQ in ERPNext

Explore how ERPNext makes managing supplier quotations efficient and transparent.

Create RFQs
Easy RFQ Creation

Generate RFQs directly from material requests or manually with just a few clicks.

Multiple Suppliers
Multiple Supplier Invitations

Send RFQs to multiple suppliers at once and collect responses efficiently.

Auto Link
Seamless Linking

Link RFQs directly to Purchase Orders or Supplier Quotations for faster procurement decisions.

Comparison
Supplier Comparison

Compare prices, terms, and delivery timelines in one consolidated view.

Email Integration
Built-in Email Integration

Send RFQs to suppliers directly via email without leaving ERPNext.

Transparency
Improved Transparency

Maintain a complete record of supplier communications and decisions for auditing.

RFQ Workflow in ERPNext

ERPNext streamlines the RFQ process into simple steps that reduce delays and improve procurement efficiency.

Request
1. Create RFQ

Start an RFQ directly from a Material Request or create it manually with supplier details.

Send
2. Send to Suppliers

Email or share RFQs with multiple suppliers directly from ERPNext.

Compare
3. Compare Quotations

Evaluate supplier responses with side-by-side comparison of prices and terms.

Purchase Order
4. Create Purchase Order

Convert the best quotation into a Purchase Order in one click.

Best Practices for Using RFQs

Follow these guidelines for effective procurement using RFQs in ERPNext:

  • ✔ Always include clear specifications in RFQs.
  • ✔ Send RFQs to at least 3 suppliers for fair comparison.
  • ✔ Keep communication within ERPNext for audit purposes.
  • ✔ Use quotation comparison reports before finalizing.
  • ✔ Periodically review suppliers for reliability and performance.

Need Help with RFQ Setup?

Our ERPNext experts can help you configure RFQs, streamline procurement, and achieve better supplier collaboration.

Talk to an Expert